Tenant Placement

Fill your vacancy faster — with a better tenant

Every month your rental property sits vacant costs you roughly 8% of your annual revenue. A two-month vacancy on a $1,500-per-month unit is $3,000 gone — money that no future rent increase can recover. And if you fill that vacancy with the wrong tenant, the cost of a bad placement can far exceed the cost of an empty unit.

Kirin’s tenant placement service is built for property owners who self-manage but want professional help when a vacancy occurs. We handle the entire process, from setting the right price to handing over the keys, so you get a qualified tenant in your unit as quickly as possible.

How our placement process works

1. Set the right rent with data

Before we list anything, we run an AI-powered comparative market analysis on your property. This CMA evaluates 40+ data points — real-time rental comparables, neighbourhood trends, property condition, and seasonal demand — to determine the optimal asking rent. Under Nova Scotia’s 5% rent cap, pricing the initial lease correctly is the single most impactful decision you will make as a landlord.

2. List across 20+ channels

Your property gets professional listing copy and photography, distributed across more than 20 rental listing platforms. That means far more exposure than a single post on Kijiji or Facebook Marketplace — and more qualified applicants to choose from.

3. Screen every applicant thoroughly

We run comprehensive screening on every prospective tenant:

• Credit check — Payment history, outstanding debts, and credit score
• Criminal background check — Canadian criminal record search
• Employment and income verification — Confirming stable income at a minimum 3:1 rent-to-income ratio
• Rental references — Direct contact with previous landlords to verify payment history and behaviour

This screening process protects you from the financial and legal costs of a poor tenant match — while staying fully compliant with Nova Scotia’s Human Rights Act requirements.

4. Execute the lease and coordinate move-in

Once you approve a tenant, we prepare the lease in compliance with Nova Scotia’s Residential Tenancies Act, handle the signing process, and coordinate the move-in. You receive the signed lease, screening reports, and move-in documentation.

Average results

Our average vacancy duration is under two weeks from listing to signed lease. Compare that to the typical self-managed placement, which often stretches to four to six weeks when landlords rely on a single listing channel and informal screening.

For the 8-plex we manage, data-driven placement and pricing helped increase monthly revenue from $9,600 to $13,300 — because the right tenants, at the right rent, transform the financial performance of a property.

What tenant placement costs

Placement fees range from 40-50% of one month’s rent as a one-time charge per 12-month lease period. That investment typically pays for itself within the first month by eliminating extended vacancy and ensuring your rent starts at true market rate. See our full pricing breakdown for details.

When you are ready for more

Many property owners who start with tenant placement eventually move to full-service management. When self-managing starts to feel like a second job — or when you acquire additional properties — upgrading to full-service is seamless. Your placement history, lease records, and property data are already in our system.

Have a vacancy? Let us fill it with the right tenant, at the right rent.